Analysis of the Role of Archival Governance in Supporting the Effectiveness of Educational Documentation at MA DDI Takkalasi

Abstract

This study aims to describe the archival management system at MA DDI Takkalasi and
examine its role in supporting the effectiveness of educational documentation. Archival
management has a strategic position in madrasah administration because it is a source of
information, authentic evidence of activities, and a basis for decision-making. This study uses
a qualitative approach with a case study design that combines literature review, direct
observation, and document analysis to gain an in-depth understanding of archival practices.
Primary data was obtained through observation of the processes of grouping, storing,
organising, and retrieving documents, while secondary data was sourced from official
madrasah administration archives. Data analysis was conducted using content analysis
techniques, which included reduction, categorisation, and systematic interpretation of
findings. The results of the study indicate that archive management at MA DDI Takkalasi has
been carried out in a fairly systematic manner through the storage of academic documents,
general administration, student archives, and learning activity documents. The archives
function effectively in facilitating data retrieval, report preparation, programme planning,
and institutional performance evaluation. However, archive management still faces obstacles
such as the lack of standard operating procedures, limited storage facilities, and minimal
document digitisation. Nevertheless, the madrasah has shown its commitment to improving
the quality of its archives by revamping its storage system and strengthening administrative
coordination. Overall, records management contributes significantly to supporting the
smooth running of educational administration and improving the professionalism of services
at MA DDI Takkalasi.